Information we process about you
When you take up our Services or use the Website, we will collect certain information about you, such as:
- basic contact information you provide to us;
- your account details and account profile;
- photographs or scans of documents relating to the ownership and history of your car;
- records of how you use our Services/account;
- information we obtain from public sources;
- information we receive from third parties (e.g., business partners, service providers, advertising networks, analytics providers, automotive data providers, search information providers or social networks);
- records of communications you have with us;
- other information you provide to us voluntarily, including as part of a survey or promotion; and
- technical information about your device and website usage, including cookies (see our Cookies Policy);
Basic contact information you provide to us
If you decide to complete a valuation of your car, we will collect your name, postcode, email address, telephone number and information about your car, such as registration number and mileage (see also ‘Sale documentation’ below). We also will use this information to create an account for you so you can come back to your valuation at any time. Your postcode will be used to generate an approximate location for you.
Your account details
Once we have created your account, you may also provide us with certain additional information about yourself which forms part of your account, such as other vehicles you own, and other services you may be interested in.
As part of the Motorway sales process, we will use our document capture feature to collect further information relating to your car, including photographs or scans of the following documents: V5 form, driving licence, proof of purchase invoice, and finance settlement letters. As part of our fraud prevention efforts, we may also ask you to provide photographs or scans of the following through our document capture feature: death certificate (if you are selling on behalf of a registered keeper who is deceased), signed letter of consent from the registered keeper, driving licence of registered keeper, proof of address.
The above documents may include the following categories of personal information: name, address, date of birth, signature, photograph, and bank or credit card information.
Your bank account details
Once a sale is complete, the Car Buying Partner will transfer sale proceeds to you using your name, account number and sort code which we will acquire from you using our document capture feature.
Records of how you use our Services
This may include details of your use of our website, your car’s make, model and mileage, its valuations and, if you complete a sale through our platform, a record of that sale.
Information we obtain from public sources
We obtain information about your car and its ownership from the DVSA, such as MOT records.
Information we obtain from third parties
We may also work with third parties (including, for example, business partners, service providers, advertising networks, analytics providers, automotive data providers, search information providers or social networks) and may receive information about you from them to make sure our Services are as effective as possible.
Records of communications you have with us
If you contact us with a question or query or to provide us with feedback, for instance, we will keep a record of your communications with us.
Other information you provide to us voluntarily, including as part of a survey or promotion
This may include data that you provide to us if you enter a competition or prize draw on our Website or the details of any feedback that you provide to one of our online surveys or focus groups.
Technical information about your device and website usage
When you use our Website, we collect certain technical information including:
- details about your device, such as your IP address, device type, operating system and browser;
- information relating to use of the Website, such as the pages you visit and elements of the page you interact with.
How we use your personal information
We use personal information about you for various purposes connected with our Services, including:
- to facilitate your use of our Services, which includes sharing your information, including your approximate location, with: (i) our network of preferred car buying partners engaging through the Motorway auction platform (“Dealer Partners”), and (ii) our preferred partners who provide car valuation and buying services outside of the Motorway auction platform (“Online Car Buyers” and, together with Dealer Partners, “Car Buying Partners”) to provide you with valuations and to connect you with them, and to create and manage your account with us;
- to communicate with you in relation to your use of our Services and provide you with customer support;
- for internal management, administrative and organisational reasons;
- to share information with our suppliers and other third parties in order to provide you with our Services; and
- to develop and improve our business, through the use of data analytics and benchmarking.
In order to use your personal information, we must have a legal basis for doing so. The legal bases that we rely upon are explained further in the “find out more” section below. We will only use your personal information where it is necessary:
- to fulfil our contract for services with you;
- to comply with a legal obligation to which we are subject;
- for our legitimate business interests that is not overridden by your interests, rights and freedoms.
Where none of the above applies, we will request your consent (which we will ask for before we process the information).
The table below sets out further information about the purposes for which we use information about you, with the corresponding methods of collection and legal basis that we rely upon for its use.
|Purpose||Method of collection and legal basis for processing|
|To facilitate your use of our Services and to create and manage your account
In order to provide you with the Services you have requested, we need to collect and share your information with our Car Buying Partners to:
|Method of collection
This information will be provided by you directly when you first complete a car valuation request and set up an account with us and then during the course of using our Services. Some of this information will be collected via our document capture feature through which you will provide photographs or scans of documents relating to you and the car for which you are using our services.
Necessary for the performance of the contract between you and us in relation to the Services. In all other cases, it is our legitimate business interest to provide efficient price comparison services and to verify details relating to the cars being sold via our services.
|To confirm authority to sell, and prevent fraud
||Method of collection
This information is collected via our document capture feature.
It is in our legitimate business interest to ensure sellers have the right to sell their cars via our services, and to prevent fraudulent activity on our platform.
|To facilitate payment to you
||Method of collection
Your bank account details will be collected via our document capture feature when you set up your account.
This information is necessary for the performance of our contract with you.
|To communicate with you
||Method of collection
This information is collected any time when we communicate with you or you communicate with us.
It is our legitimate business interest to inform you of relevant information in relation to the Services that we provide, respond to your communications and to improve our business.
|Internal management, administrative and organisational reasons
||Method of collection
This information is collected from you both directly and indirectly.
It is our legitimate business interest to manage and administer our Services and Website, comply with laws to which we are subject and protect our business interests and legal rights.
|To share information with service providers
||Method of collection
This may include any of the information we hold about you, whether collected by direct or indirect means.
It is our legitimate business interest to share your information with trusted third parties who provide us with services relevant to our provision of our Services to you, including data storage providers, content and data providers and customer management and support providers.
|To improve and develop our Services and Website
||Method of collection
This information is collected across your interactions with the Website and your use of our Services.
It is our legitimate business interest to identify ways to develop and improve our Services, Website and business
In some instances, we may intend to use your personal information in ways that are not described above. However, we will inform you before doing so and if necessary seek your consent to do so.
Who do we share your information with, and for what purposes?
We may share your personal information with:
∙ our Car Buying Partners; and
∙ service providers, such as data storage providers, content and data providers and customer management and support providers;
Our Car Buying Partners
When you request a car valuation, we share information about your vehicle (such as its registration number, make, model and mileage) together with your postal code with our Car Buying Partners in order to provide you with a valuation. This valuation is valid for 7 days. If you select a valuation offer provided by a Car Buying Partner, we also will share your name, email address and telephone number to enable them to contact you about your car, so that you can proceed with your sale should you wish to do so. Further, if the selected Car Buying Partner is a Dealer Partner, we will also share with them the information we collect via the document capture feature (see ‘Sales Documentation’ and ‘Your bank account details’ in ‘Information we process about you’ above), in order to facilitate your sale to them. If the selected Car Buying Partner is an Online Car Buyer, they will inform you of any further information required from you in order for them to progress the sale.
We also will share your information with our Car Buying Partners for analysis, reporting, billing and debugging purposes. If you proceed with the sale of your car, we will receive certain information about your transaction from the relevant Car Buying Partner, such as the date of your car sale and the final price you were paid for billing and reporting purposes.
If you would like to receive a current list of our Car Buying Partners then you can get in touch with us using the details provided in the section Contact Information.
Our Service Providers
We use carefully selected service providers which process personal information about you on our behalf as described below:
- Data storage providers: Such providers help operate the functionality of the Website and enable us to provide user accounts. They also provide backup, debugging and logging purposes.
- Content and data providers: Such providers assist us to, for example, verify your email address and telephone number, use your town/ city to calculate routes between you and our Car Buying Partners, obtain your MOT records, and use your postcode to geocode your approximate location.
- Customer management and support providers: Such providers deliver personalised email or SMS reminders to you in relation to your car valuation, and collect customer reviews of our Services.
- Payment providers: such providers ensure you receive the proceeds from the sale of your car.
If you would like to receive a full list of our suppliers and other third parties who we share your information with then you can get in touch with us using the details provided in the section Contact Information.
We may also share your personal information with third parties in other circumstances:
- in the event that we sell or buy any business or assets, in which case we may disclose your personal information to the prospective seller or buyer of such business or assets, along with its professional advisers;
- if required in order to obtain professional advice concerning a complaint, claim or potential claim relating to you; and
- we are required to comply with certain legal and regulatory requirements, and may process your personal information for compliance with such legal or regulatory obligation, to which we or regulators or law enforcement agencies are subject.
Storage of your personal information
Information about you may be transferred outside the UK to a country, territory or international organisation that may not have UK equivalent data protection standards.
How do we protect your personal information?
We implement appropriate technical and organisational measures to protect personal information that we hold from unauthorised disclosure, use, alteration or destruction. Where appropriate, we use encryption and other technologies that can assist in securing the information you provide. We also require our service providers to comply with strict data privacy requirements.
How long will your personal information be kept?
The period for which we may retain information about you will depend on the purposes for which the information was collected, whether you have requested the deletion of the information, and whether any legal obligations require the retention of it (for example, for regulatory compliance). We will not retain information about you for longer than is necessary to fulfil the purposes for which it was collected.
You may have some or all of the following rights in respect of the information about you that we process:
- request us to give you access to it;
- request us to rectify it, update it, or erase it;
- request us to restrict our using it, in certain circumstances;
- object to our using it, in certain circumstances;
withdraw your consent to our using it;
- data portability, in certain circumstances;
- opt out from our using it for direct marketing; and
- lodge a complaint with the Information Commissioner’s Office in the UK which is responsible for upholding your data protection rights.
You are able to exercise these rights by contacting us at using the details set out in the section Contact Information.
You have the rights set out in the table below:
|Right in respect of the information we hold about you||Further detail (note: certain legal limits to all these rights apply)|
||This is confirmation of:
On your request we will provide you with a copy of your personal information we hold.
||This applies if the information we hold is inaccurate or incomplete.|
||This applies if:
||This right applies, temporarily while we look into your case, if you:
(if you make use of your right in these cases, we will tell you before we use the personal information again).
This right applies also if:
||You have two rights here:
||This right applies to any personal information which we have collected and process based on your consent.
You have the right at any time to withdraw the consent you have provided to us.
||This right applies:
If both (i) and (ii) apply, you have the right to receive the information back from us in a commonly used format, and the right to require us to transmit the personal information to someone else if it is technically feasible.
||Each European Union country has a supervisory authority responsible for upholding data protection rights. In the UK, this is the Information Commissioner’s Office
You also have the right to obtain a remedy from UK court.
For the purpose of UK data protection law, the controller is Motorway Online Ltd (Company Number 10285711) of International House, 24 Holborn Viaduct, London EC1A 2BN.
If you have any questions, or wish to exercise your rights, please contact us at any time on firstname.lastname@example.org or 0203 988 2266.