Who sends off the logbook when buying a car?
The V5C logbook is integral to buying a car, as it is crucial in ensuring that ownership is transferred correctly. And it is the seller who is responsible for sending the logbook to the DVLA, which then updates the vehicle’s registration details and officially records the new owner.
As a buyer, you must ensure that the seller completes this step to avoid any future complications regarding ownership or registration. Always double-check that the seller has sent the V5C to the DVLA.
Read on to learn the logbook’s role when buying or selling a new vehicle!
- A guide to the V5C logbook for sellers and buyers
- The differences between selling to a private buyer and a trader
- FAQs
A guide to the V5C logbook for sellers and buyers
Detailed steps when selling a car
Selling a car to a private buyer or a trader involves several essential steps to ensure a smooth transaction and proper transfer of ownership. These are:
1. Prepare the car for sale
🧽 Clean and repair: Thoroughly clean the car’s interior and exterior. Address minor repairs or maintenance issues to increase the vehicles’ appeal and value.
🗃️ Gather documentation: Collect the car’s service history, MOT certificates, and any receipts for recent repairs. If applicable, ensure you have the V5C logbook and a valid MOT certificate.
2. Set a Realistic Price
📈 Research market value: Use online valuation tools (Motorway gives you e a free valuation that uses live market data) or check similar models for sale to set a competitive price. Consider factors like mileage, condition, and market demand.
🤝 Decide on a selling price: Based on your research, decide on a fair price. Be prepared to negotiate with potential buyers.
3. Advertise the car
✍️ Create a listing: Write a detailed and honest description of the car, highlighting key features, condition, and any recent upgrades or repairs.
📸 Take quality photos: Include clear, high-resolution images of the exterior and interior and any notable features or imperfections.
🚘 Choose platforms: To reach a broader audience, list the car on online marketplaces, local classified ads, and social media groups. With Motorway, 5,000+ dealers compete to give you the best price possible, with 84% of customers getting more money!*
4. Handle inquiries and viewings
📞 Respond promptly: Answer queries from potential buyers quickly and professionally. Be ready to provide additional information or arrange viewings.
🪪 Prepare for test drives: Arrange safe and convenient test drive appointments. Accompany the buyer during the test drive and ensure they have a valid driver’s licence.
5. Negotiate and agree on a sale
🗣️ Negotiate terms: Be open to negotiations on price and other terms of the sale. Ensure both parties clearly understand any agreements.
🏦 Accept payment: Agree on a secure payment method. Bank transfers or certified cheques are safer options compared to cash.
6. Complete the dale
📋 Prepare the paperwork: Fill out the relevant sections of the logbook to record the sale. Provide the buyer with the completed V5C and other documentation.
📕 Submit the logbook: Send the V5C to the DVLA by post or online to update the vehicle’s ownership records. The buyer should also receive a confirmation from the DVLA.
7. Cancel insurance and notify DVLA
❎ Cancel insurance: Contact your insurance provider to cancel or transfer the policy to avoid ongoing charges.
✉️ Notify DVLA: Ensure the DVLA is informed of the sale. This step is crucial to avoid any future liabilities related to the car.
8. Final steps
🧸 Remove personal items: Check the car thoroughly to remove any personal belongings.
🔑 Hand over keys and documentation: Provide the buyer with all keys, the owner’s manual, and any spare parts or accessories.
The differences between selling to a private buyer and a trader
You must ensure a smooth and transparent transaction when selling to a private buyer. Firstly, prepare the car by cleaning it and gathering all relevant documents, including the log book and service history. Advertise the vehicle effectively and be ready for viewings and test drives.
Negotiate the price and complete the sale with proper paperwork. Ensure the logbook is sent to the DVLA and notify your insurance provider.
On the other hand, selling to a trader is typically more straightforward but may involve a lower price. Traders often purchase cars for resale or as stock, so the process is quicker.
Provide the car’s logbook, service records, and other relevant documents. Agree on a price and arrange payment. Ensure the trader handles the DVLA paperwork or verify it’s done correctly. Once the sale is completed, cancel your insurance.
What to do when buying a car
Timelines and procedures for when buying a car
| Action | Time | What’s required |
| Initial research | 1-2 weeks | Research car models, pricing, and financing options. |
| Car viewing and test drive | 1-2 days per car | Schedule viewings and test drives for shortlisted vehicles. Allow time for thorough inspection and assessment. |
| Negotiation and purchase agreement | 1-3 days | Negotiate the price and finalise the agreement with the seller. Confirm payment method and arrange funds. |
| Paperwork and DVLA notification | 1 day | Complete the purchase paperwork and ensure the seller updates the DVLA. Update your insurance policy to include the new vehicle. |
| Delivery or pick up | 1 day | Arrange to collect the car or schedule delivery. Ensure all documentation and keys are handed over. |
Differences between ‘owner’ and ‘registered keeper’
The owner is the person who legally owns the vehicle. They have the right to sell or dispose of the car and are responsible for its condition and usage.
The registered keeper is the individual whose name is recorded with the DVLA as responsible for the car’s registration and legal obligations. The registered keeper may not necessarily be the owner; for example, in a lease agreement, the leasing company owns the car, but the lessee is the registered keeper.
Key differences:
- Legal ownership: The owner has the ultimate legal claim to the car, while the registered keeper is the person the DVLA holds accountable for the vehicle’s registration and road tax.
- Transfer of ownership: When buying a car, ensure the registered keeper’s details are updated with the DVLA to reflect the new owner’s information.
- Responsibilities: The registered keeper, even if not the owner, is responsible for ensuring the car is taxed and insured.
Looking to buy?
Want to find out more about buying a second-hand car? Check out our guides and learn about the best makes and models for you, what it’s like to buy from dealerships or privately, what to look out for in a used car, and more.
FAQs
Can I drive my new car without the logbook?
Yes, you can drive the car without the logbook, but it’s essential to complete the V5C and send it to the DVLA for registration. The logbook is needed to prove ownership and update the vehicle’s details.
Can I view my logbook online?
No, you can’t view the logbook online. However, you can check vehicle details and registration status on the DVLA’s website. After completing the registration process, you’ll need to wait for a physical copy of the logbook to be mailed.
Thinking of buying a used car?
Got your eye on a second-hand car but not sure you know all you need to know about buying it? Worry no more! Our guides on purchasing used vehicles will help you avoid getting stung when it comes to handing your money over.
- Sell my car
- Track your car value
- What to look for when buying a used car
- How many different car brands are there
- Is there a cooling-off period when buying a car?
- Car depreciation – the ultimate guide
- How to get the best price for my car
- What does ‘on the road’ price mean?
- What is an approved used car?